Administrative Assistant
This position serves as the Administrative Assistant for the Fillmore Field Office and the Division of Fire Management-Fillmore. The primary duty for this position is coverage of the front desk. In addition to covering the front desk, this position will be responsible for the following administrative tasks for the including but not limited to:
Greet visitors and provide basic guidance on programs and direct visitors and/or questions to the appropriate staff member when necessary. Serve as clerical point of contact on specific resource program(s) such as grazing, administration, environmental planning, cultural resources. Schedule and dispatch motor vehicles and monitor the overall status of the fleet to include vehicle repairs, inspections, and maintenance as needed. Answers incoming telephone calls, determines the identity and nature of calls, answers caller's questions or directs the caller to the appropriate staff member. Issues Christmas tree, wood, mineral, recreation as well as other permits. Sells maps and brochures. Maintains files of permits issued/sold. Serve as collections officer. Process monies received through the mail and over-the-counter through the Bureau's Collections and Billings System. Purchase office and miscellaneous supplies using simplified acquisition procedures. Serves as back-up timekeeper/payroll, assists staff with time and attendance records in the automated payroll system. Process daily incoming and out-going mail, receives, date stamps and distributes hardcopy mail. Prepare, edit, and finalize correspondence for office supervisors and managers. Performs various clerical support functions such as photocopying, filing, typing forms, etc. Provide one-on-one training on limited administrative procedures and practices. Inventories and monitors office supplies and supplies for office copiers. Perform administrative tasks using word processing, spreadsheets, data base management, and graphics software. Maintain the central filing system (official records, directives, BLM Manuals and Technical References). Physical demands:
Work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. The incumbent may frequently lift relatively light boxes, materials, and supplies and/or carry file folders, copied materials, books, and other similar materials.Work environment:
Work is typically located in an adequately lighted, heated, and ventilated office environment. The work environment may involve everyday risks or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meetings and training rooms, libraries or motor vehicles. Specialized
Experience:
In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement - please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade. This experience must also be documented in your resume.In addition to the time-in-grade requirements, to qualify at the GS-05 level you must meet one of the following:
Specialized
Experience:
Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-04 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of an Administrative Assistant. Specialized experience includes performing clerical duties such as establishing and maintaining office files and records; receiving and referring telephone callers and visitors to the appropriate staff member; opening, logging, and determining the distribution of mail; and using a computer to perform administrative duties such as typing, scanning documents, and data entry. OR Education:
Applicants may substitute education for the experience required for the GS-05 level. Four (4) years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and
Experience:
Applicants may also combine education and experience to qualify at the GS-05 level. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Transcripts must be provided with your application packet. In addition to the time-in-grade requirements, to qualify at the GS-06 level you must meet the following:
Specialized
Experience:
Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-05 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of a Administrative Assistant. Specialized experience includes clerical duties such as establishing and maintaining office files and records; opening, logging, and determining the distribution of mail; entering, retrieving, and correcting data in an automated data management systems (data entry/coding); reviewing documents to ensure compliance and accuracy; performing cashier duties such as receiving monies due, issuing change and receipts, and generating bills; and utilizing computer software and office machines to complete daily tasks. NOTE:
If you are basing all or part of your experience on education, you must submit your college transcript(s) showing hours and grades from an accredited college or university. This education must have provided you the knowledge, skills, and abilities necessary to do the work.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement. In addition, your responses to the questions must be adequately reflected in your resume.
Estimated Salary: $20 to $28 per hour based on qualifications.
Greet visitors and provide basic guidance on programs and direct visitors and/or questions to the appropriate staff member when necessary. Serve as clerical point of contact on specific resource program(s) such as grazing, administration, environmental planning, cultural resources. Schedule and dispatch motor vehicles and monitor the overall status of the fleet to include vehicle repairs, inspections, and maintenance as needed. Answers incoming telephone calls, determines the identity and nature of calls, answers caller's questions or directs the caller to the appropriate staff member. Issues Christmas tree, wood, mineral, recreation as well as other permits. Sells maps and brochures. Maintains files of permits issued/sold. Serve as collections officer. Process monies received through the mail and over-the-counter through the Bureau's Collections and Billings System. Purchase office and miscellaneous supplies using simplified acquisition procedures. Serves as back-up timekeeper/payroll, assists staff with time and attendance records in the automated payroll system. Process daily incoming and out-going mail, receives, date stamps and distributes hardcopy mail. Prepare, edit, and finalize correspondence for office supervisors and managers. Performs various clerical support functions such as photocopying, filing, typing forms, etc. Provide one-on-one training on limited administrative procedures and practices. Inventories and monitors office supplies and supplies for office copiers. Perform administrative tasks using word processing, spreadsheets, data base management, and graphics software. Maintain the central filing system (official records, directives, BLM Manuals and Technical References). Physical demands:
Work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. The incumbent may frequently lift relatively light boxes, materials, and supplies and/or carry file folders, copied materials, books, and other similar materials.Work environment:
Work is typically located in an adequately lighted, heated, and ventilated office environment. The work environment may involve everyday risks or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meetings and training rooms, libraries or motor vehicles. Specialized
Experience:
In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement - please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade. This experience must also be documented in your resume.In addition to the time-in-grade requirements, to qualify at the GS-05 level you must meet one of the following:
Specialized
Experience:
Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-04 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of an Administrative Assistant. Specialized experience includes performing clerical duties such as establishing and maintaining office files and records; receiving and referring telephone callers and visitors to the appropriate staff member; opening, logging, and determining the distribution of mail; and using a computer to perform administrative duties such as typing, scanning documents, and data entry. OR Education:
Applicants may substitute education for the experience required for the GS-05 level. Four (4) years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and
Experience:
Applicants may also combine education and experience to qualify at the GS-05 level. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Transcripts must be provided with your application packet. In addition to the time-in-grade requirements, to qualify at the GS-06 level you must meet the following:
Specialized
Experience:
Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-05 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of a Administrative Assistant. Specialized experience includes clerical duties such as establishing and maintaining office files and records; opening, logging, and determining the distribution of mail; entering, retrieving, and correcting data in an automated data management systems (data entry/coding); reviewing documents to ensure compliance and accuracy; performing cashier duties such as receiving monies due, issuing change and receipts, and generating bills; and utilizing computer software and office machines to complete daily tasks. NOTE:
If you are basing all or part of your experience on education, you must submit your college transcript(s) showing hours and grades from an accredited college or university. This education must have provided you the knowledge, skills, and abilities necessary to do the work.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement. In addition, your responses to the questions must be adequately reflected in your resume.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$33,949 to $49,200 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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